Visual Presenter Best Practices Guides (click DOWNLOAD to save)

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• Join the Teams meeting using the Microsoft Teams App with a Microsoft 365 account (NOTE: if you join via browser, we will not be able to see you and only can hear your audio). Please ensure that you download the Microsoft Teams app prior to the event.

• The presentation slide should be prepared as 16:9 ratio (widescreen)

• Use a computer that is connected to a power source and hard wired internet connection. Avoid using mobile phones and tablets to present from.

• Place your laptop on a solid surface to prevent the laptop from shaking, some laptop stands can sometimes cause your camera to wobble so they should be avoided where possible.

• For the best audio quality it is strongly recommended that you use a headset with microphone.

• If you do not have a headset, lower the speaker volume on your computer to minimise echo when other presenters are talking.

• Switch your mobile devices to silent, and turn off notifications on your computer. Please ask the Production Team for assistance if required.

• Set your laptop so that the camera captures your head, shoulders, and upper torso with your head near the top of the screen but not cutting off the top of your head.

• ​​​​​​​Ensure your camera is at eye level.

• Ensure you stay in the centre of your camera shot, as the sides may be cropped out during the live stream.

• Setting up your laptop so you can stand in front of it can be comfortable when presenting.

• Find a bright room to present from. Do not present with your back facing a window, as this will make you appear dark on camera. 

• Ensure the background area is clean and uncluttered and slightly contrasting to what you are wearing. It is recommended presenters avoid blurred or virtual backgrounds.

• When speaking, look into your camera. It is more engaging for the audience.

• Open the chat panel within the Teams meeting as this will be used to communicate any issues while the event is live.

• If you have presentation slides or videos, please confirm with the USNW Production Team how this will work during the live stream and where possible, practice controlling your slides through the meeting.

• If not required whilst during the stream, turn off your VPN as these can reduce the speed of your internet connection.

• If you are not using a Windows computer (e.g. you’re using a Mac, smart phone, tablet etc) please flag this with the UNSW Production Team.

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Preparing for Poster Presentation 

 

Online Resources

• https://www.postersession.com/poster-templates.php (see AO 85X120 cm Vertical Poster Template)

• https://www.posterpresentations.com/free-poster-templates.html (see option to personalize your template with the International A0 format)

• http://www.makesigns.com/SciPosters_Templates.aspx (select your preferred option in a 36 x 48 vertical format)

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Recorded Three-Minute Video

The three-minute video can include a PowerPoint as an accompaniment but is limited to no more than 3 slides. Each slide must clearly display PRESENTER name and TITLE as your abstract. Please submit your video in mp4 format to mandalena@unsw.edu.au or upload it below by 10th October 2021 – This is a hard deadline. Please note file must not exceed 10MB.

No LIVE presentation will be given, but we will encourage real-time engagement through our poster session where you will be given the opportunity to interact with attendees.

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Zoom Recording Instructions

• Open Zoom. In your profile, click "Settings", then "Recordings". Be sure that Local Recordings is on.

• At the upper right corner, it will say “Host a Meeting”. Click on “Host a Meeting with Video”, and follow the instructions to download and run Zoom or wait for the meeting to generate.

• Be sure that your audio and video are both on and working. The video is required in order to ensure a high-quality experience for the audience.

• The size of the webcam will be 224x126 pixels in the upper right corner.  Once you start screen sharing, your video will move to the upper right-hand corner and may potentially cover text or images.  Please adjust your presentation accordingly.

• Become familiar with the Zoom tools available at the bottom of your screen. We encourage the use of the embedded laser pointer during the recording.

• Press the “Record” button.Select “Share Screen” and begin your presentation. As a reminder, your presentation should not exceed 3 minutes.

• Once you have finished your presentation, you can select “Stop Record” and then end the meeting, or simply end the meeting--which will stop the recording. It will begin to convert your video to your local system into three files: an .m4a, .m3u and .mp4 file.

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